Description
The Compliance Officer role in PromptMetrics provides specialized access and tools for ensuring EU AI Act and GDPR compliance across AI systems. Compliance officers have read-only access to all workspace data with specialized permissions for compliance activities, including risk assessment, audit trail verification, compliance report generation, and transparency disclosure tracking. The role exists to support regulatory oversight while maintaining separation of duties from operational teams. Compliance officers have read-only access to all workspace data with specialized permissions for compliance activities, including risk assessment (with the ability to update risk levels based on risk activity), audit trail verification, compliance report generation, and transparency disclosure tracking. PromptMetrics is designed with EU AI Act compliance at its core, offering automatic record-keeping per Articles 12 & 19, immutable audit trails with cryptographic verification, EU-only data residency, and real-time compliance monitoring dashboards. This comprehensive compliance infrastructure enables organizations to demonstrate regulatory adherence, prepare for audits, and maintain continuous oversight of high-risk AI systems. The Compliance Officer role is primarily used by compliance teams, legal counsel, internal auditors, and data protection officers responsible for AI governance.Example
A newly appointed compliance officer joins a healthcare AI startup and receives access to PromptMetrics with the Compliance Officer role. She explores the platform to understand the organization’s AI usage, reviews the compliance monitoring dashboard showing 100% EU data residency and audit readiness score, examines automated risk classifications for patient-facing AI systems, and generates her first quarterly compliance report showing all high-risk interactions with appropriate transparency disclosures, giving her confidence in the organization’s regulatory posture.Key Responsibilities
As a Compliance Officer in PromptMetrics, your primary responsibilities include:- Risk Assessment: Review and validate automated risk level classifications for AI systems, with ability to update risk levels based on risk activity
- Audit Preparation: Maintain and verify immutable audit trails for regulatory inspections
- Compliance Monitoring: Track real-time compliance metrics and respond to alerts
- Report Generation: Create EU AI Act and GDPR compliance reports for regulatory submissions
- Data Sovereignty: Verify 100% EU data residency and zero cross-border transfers
- Transparency Oversight: Ensure proper disclosure tracking for high-risk AI interactions
- Continuous Oversight: Monitor high-risk system performance and human oversight coverage
EU AI Act Requirements
PromptMetrics addresses key EU AI Act compliance requirements:Article 12 & 19: Record-Keeping & Automatic Logs
Complete automatic logging of all AI interactions with immutable audit trails and cryptographic integrity verification.Annex III: Risk Classification
Automated detection and classification of high-risk AI systems based on use case categories including biometric identification, critical infrastructure, education, employment, essential services, law enforcement, migration control, and justice systems.Transparency Requirements
Disclosure tracking for AI-generated content and high-risk interactions to ensure end users are appropriately informed.Data Residency
All data is stored exclusively in EU regions (AWS eu-central-1 Frankfurt, eu-west-1 Ireland) with zero cross-border transfers to ensure GDPR compliance.Key Workflows
Risk Assessment
Review automated risk flags and classify AI systems according to EU AI Act Annex III.
Request History
Search, filter, and export AI request logs for compliance audits and investigations.
Audit Trails
Verify cryptographic integrity of immutable logs for regulatory audits.
Compliance Monitoring
Track real-time compliance metrics including audit readiness and transparency status.
Compliance Reporting
Generate structured reports for EU AI Act and GDPR regulatory submissions.
Data Sovereignty
Verify and demonstrate 100% EU data residency for all AI operations.
Transparency Disclosure
Manage transparency requirements for high-risk AI interactions per Article 12.
Role & Permissions
Understand Compliance Officer capabilities and access controls.
Getting Started Checklist
1
Access Your Role
Confirm you have been invited with the Compliance Officer role and can access the workspace.
2
Review Risk Classifications
Navigate to the risk assessment dashboard to understand current AI system classifications.
3
Explore Compliance Dashboard
Review the compliance monitoring dashboard to see the audit readiness score and key metrics.
4
Run a Test Report
Generate a sample compliance report to familiarize yourself with available data and export formats.
5
Verify Data Residency
Check the data sovereignty dashboard to confirm 100% compliance with EU storage requirements.
6
Set Up Alerts
Configure compliance alerts for high-risk system threshold violations or transparency disclosure issues.
Next Steps
Begin your compliance journey by exploring the specific compliance workflows:- Understand Your Role: Read the Role & Permissions guide to learn what you can and cannot do
- Assess Risk: Learn how to use Risk Assessment tools for AI system classification
- Monitor Daily: Set up your Compliance Monitoring dashboard for ongoing oversight